Director of Finance
Mural Arts is seeking a Director of Finance to oversee the organization’s ongoing financial operations, including budget analysis and reporting, systems, protocols, contracts, controls, and compliance. This position is responsible for all financial functions as listed below.
This position reports to the Chief Operating Officer and is a critical member of the Executive team and serves as Treasurer of the Board of Directors.
- Directs all financial activities and processes for the organization’s $10M+ budget, in collaboration with staff leadership. Activities include general ledger, accounts payable/receivable, payroll, audit preparation, insurance, tax reporting, cash flow planning and monitoring, cash management, and banking relationships.
- Monitors financial activity on a monthly basis so that variances between budget and actual are clearly understood and corrective action taken if necessary. Prepares revised forecasts when appropriate.
- Works with the Executive Team to create annual and long-term fundraising goals and grant requests that support operating and program expenditure budgets.
- Ensures legal, grant, and contractual compliance through the interpretation of legislative and programmatic rules. Ensures the financial systems facilitate efficient grant and contract monitoring and reporting.
- Establishes and monitors internal controls to safeguard financial assets of the organization.
- Oversees the annual audit of the organization, working with an independent certified public accounting firm, including the completion of the IRS Form 990.
- Conducts a rigorous financial planning and analysis process to evaluate financial position
- Determines areas of potential revenue enhancement, cost reduction, and policy change.
- Prepares and presents financial reports to the Executive Staff and the Board of Directors. Acts as lead financial representative at the Executive, Finance, and Audit committee meetings.
- Advises the Executive Director, Chief Operating Officer, Chief Strategy Officer, and Board of Directors of overall financial policies, procedures, and regulatory requirements impacting all aspects of the organization’s financial position.
- Maintains and documents systems to clearly delineate restricted vs. unrestricted funds and ensure that administrative fees are taken when appropriate.
- Reviews prospective contracts and maintains compliance with all executed contracts.
- Oversees the preparation of detailed invoices for government contracts.
- Reviews & manages Mural Arts business insurance coverages to ensure appropriate coverage at best rates.
- Recommends changes to insurance and benefits plans to meet the ongoing needs of the organization.
- Manages all aspects of the IT department, including overseeing the contract with the outsourced help desk.
- Responsible for overseeing projects receiving capital funds.
- Supervises and builds capacity of 4.5 Finance department employees.
- Develops collaborative relationships across the organization at all levels to ensure effective and efficient practice in order to advance the mission and maximize impact. Builds financial literacy of staff.
- Eight years of experience in senior level financial management. Experience in a non-profit organization is preferred.
- Extensive knowledge of and experience with current finance, budgeting/accounting practices, compliance standards, business systems, and insurance practices, preferably in a non-profit setting.
- Ability to work under pressure
- Excellent planning, financial analysis, and management/organizational skills.
- Able to work effectively and collaboratively with a variety of departments and personalities.
- Leadership, team building, and supervisory skills.
- Strong communicator and presenter who has the ability to translate financial data in a manner that can be utilized effectively by key stakeholders who do not possess a business orientation.
- Must possess a client service and proactive approach to the role.
- Accustomed to working in a team-based/interdependent environment.
- Operates with transparency and with the highest degree of ethics.
- Excellent analytical, project management, and problem-solving skills.
- Master’s degree in business administration or CPA is preferred.
- Familiarity with Financial Edge software is a plus.
This is a full-time, exempt salaried position. Mural Arts offer a competitive and comprehensive benefits package. The salary range is between $110,000.00 – $115,000.00.
Anticipated start date: November 2021
Please submit your cover letter, resume with references to Amy Oh, Assistant to the Chief Operating Officer at firstname.lastname@example.org specifying you are applying for the position of “Director of Finance”. Resumes will be reviewed as they are submitted. Deadline to apply: October 13, 2021. No phone calls please.
Assistant Teaching Artist
This position provides assistance to the Lead Teaching Artist for art education programming for middle school and high school youth. In conjunction with the Teaching Artist the Assistant Teaching Artist is responsible for facilitating a safe and creative classroom environment in partnership with participating students and the site personnel.
- Provides instructional support to Lead Teaching Artist during 17 hours a week
- Assist with the set-up and clean-up for projects and/or activities
- Assist in preparing and delivering classroom instruction and occasionally leads classroom activities, develops lesson plans and manages classroom under the guidance of the Lead Teaching Artist
- Act as mentor and role model for participating students
- Track classroom attendance weekly, using Apricot database
- Submit photographs and class overviews on the Mural Arts blog on a weekly basis
- Support timely collection of completed student applications
- Attend mandatory bi-weekly professional development meetings on Thursdays
- Assist in chaperoning field trips
- Helps maintain site partner relationships
- Preferably 1-2 years of experience teaching art to youth in middle and/or high school
- Ability to work in multiple settings with respect and humility, i.e.: Non-English dominant spaces, Queer and LGBTQ spaces, cultural and spiritual spaces and navigating gender assigned spaces.
- Ability to work in a fast-paced environment
- Updated Child Abuse clearance, Criminal Background check, and FBI Clearance
This is a part-time position. The hourly rate is $15 per hour for 17 hours per week.
Anticipated start date: September 20, 2021
Please submit your resume with references and cover letter to email@example.com specifying you are applying for the position of “Assistant Teaching Artist”. Resumes will be reviewed as they are submitted. Deadline to apply: September 10, 2021. No phone calls please.
Manager of Project Administration
Mural Arts is currently seeking an individual to join our staff as a Manager of Project Administration. The Manager of Project Administration (PA) supports and advances the organization’s overall body of work and works closely with MAP leadership to support overall project planning and operations. It is a full-time position that is responsible for the development and execution of a portfolio of public art projects largely rooted in our partnership with city government. This position requires an individual who is a creative yet practical thinker, can collaborate with a variety of people inside and outside our organization, and has the ability to problem-solve.
Projects will be small and require a quicker turnaround. The position requires an individual who can quickly assess a new opportunity, identify the resources needed to achieve it, and coordinate with all of the necessary stakeholders to successfully execute projects on schedule and within budget. Building strong and lasting relationships with community members and the public sector is a key responsibility of the Manager of Project Administration.
The position requires commitment to the mission and values of the Mural Arts Philadelphia, a solid work ethic, and ability to work on a team engaged in complex collaborations are critical to success in this position.
The Manager of Project Administration reports to the Chief Operating Officer.
- Work closely with the Executive Director to identify, investigate, and budget potential new project opportunities. Serves as the overall coordinator of any prospecting activities.
- Communication with a full range of stakeholders including community members, funders, internal staff.
- Maintain project managers’ work plans; Meet with project managers monthly to receive project status updates and ensure the information in their work plans is current
- Facilitate periodic project planning meetings with senior leadership and ensure they are equipped with the information necessary to make decisions; take notes in meetings and follow-up with attendees and other staff afterward as necessary.
- Lead the hiring process for new project managers, including creating and posting job descriptions, reviewing applicants with hiring committee, and scheduling and facilitating interviews
- Create and manage the onboarding schedule for new project managers
- Train new full-time and temporary project managers in MAA processes and protocols and provide recurring training to current staff
- Serve as the MAA staff point person for temporary and outside project managers; meet regularly with them and ensure they are on schedule and properly resourced, connecting them with additional MAA staff when appropriate
- Plan and co-lead monthly project manager meetings with COO
- Create, update, and organize project management tools and processes; recommend changes to COO and other department heads when necessary; train staff on new and updated processes
- Maintain all MAA contract templates; assist all staff with the proper use of contracts; work with COO and legal counsel to create new templates when necessary
- Create, monitor, and in some cases facilitate processes necessary for mural operations, such as lift training, design review, mural paint-outs, and artists’ mailing list
- Participate in the development of new information databases for both internal and external use.
- The ideal candidate will have at least three to five years’ experience in project management.
- A background in the visual arts or other creative processes is important and knowledge of public, contemporary, social practice and/or street art or muralism is a plus.
- Candidates must have experience with budget management, be detail oriented, and have a solid record of bringing projects in on time and on budget.
- Must be able to juggle many tasks with grace and ease and maintain focus in a fast-paced, high-pressure environment.
- Must also be able to work well with many different kinds of people in diverse settings and be comfortable with conducting public presentations and moderating/facilitating public conversations.
- Commitment to the mission and values of the Mural Arts Philadelphia, a solid work ethic, excellent interpersonal skills, and ability to work on a team engaged in complex collaborations are critical to success in this position.
This is a full-time exempt salaried position. Mural Arts Philadelphia is pleased to offer a competitive and comprehensive health and dental benefits package. The salary range is $52,000 – $55,000.
Please provide cover letter, resume, and references to the Assistant to the Chief Operating Officer, Amy Oh, firstname.lastname@example.org. Please include “Manager of Project Administration” in the subject line. Applications will be accepted on a rolling basis until the position is filled. No calls or emails please.
About Mural Arts
Mural Arts Philadelphia is a public private partnership dedicated to the belief that art ignites change.
We create art with others to transform places, individuals, communities and institutions. Through this work, we establish new standards of excellence in the practice of public and contemporary art. Our process empowers artists to be change agents, stimulates dialogue about critical issues, and builds bridges of connection and understanding. Our work is created in service of a larger movement that values equity, fairness and progress across all of society. We listen with empathetic ears to understand the aspirations of our partners and participants. And through beautiful collaborative art, we provide people with the inspiration and tools to seize their own future.
Annually, Mural Arts engages more than 25,000 people. This includes more than 2,000 who enroll in ongoing art and muralism workshops offered by our Art Education, Restorative Justice, and Porch Light programs; more than 8,000 who co-create our stunning works of public art; and more than 15,000 who tour our multi-neighborhood collection. Annually, we produce between 80 and 100 temporary and permanent pieces, which together tell an incredible story of Philadelphia’s beauty and resilience.